Weighing the Pros and Cons of Employee Monitoring Online

Online Employee Monitoring Pros and Cons

The choice to monitor your employees’ computers is a tricky one. While it may seem unethical to some, it could save you hours of lost productivity or prevent a data breach. Here are some pros and cons of employee monitoring, and some tips to handle it fairly if you decide it’s right for your business.

Pro: The Case for Employee Monitoring Online

Monitoring your employees’ activities on company devices can help you:

  • Protect your organization from data theft or harm. Careless or disgruntled employees may leak or steal your data.
  • Ensure you have a harassment-free workplace. Cyber harassment (sexual or otherwise) happens among employees.
  • Ensure staff are complying with policies. This can help with ensuring no illegal programs are downloaded and time is not spent on websites with illegal or hostile content.
  • Provide evidence in case of a lawsuit. If an employee participates in illegal activities using your business’s computers, monitoring can provide evidence of who was involved.

Sadly, many business owners who begin monitoring their employees discover that their team members aren’t always focused solely on the company’s success. Wouldn’t you rather protect your company and know?

Con: Reasons Against Online Employee Monitoring

Some potential downsides to monitoring include:

  • Productivity loss. Monitoring can put a damper on employee morale and this distrust may lead to productivity loss. 
  • Lost privacy and lawsuits. You may learn personal details of your employees that you would not have otherwise. This could potentially open up your business to privacy or discrimination issues. 

Employee Online Monitoring Guidelines

If you decide to monitor your employees, here are a few tips you should follow.

  1. Create Policies in Writing

When you decide to monitor your employees, ask yourself: Am I doing this for security purposes? Is it to ensure your employees aren’t wasting time on social media? Monitoring policies that are too strict could create an atmosphere of distrust.

Avoid confusing employees by setting clear guidelines for acceptable use of email, social media, web browsing, instant messaging and downloading software and apps. Be sure to include how monitoring will be carried out and how data will be secured or destroyed.

  1. Tell Your Employees

It’s important to inform your employees about the scope of your monitoring. You could face legal issues if they find out you’re doing it without their knowledge. By being transparent and open, you may actually see a boost in productivity by deterring employees from wasting time on the web.

In your communications, explain why you’re doing it and the risks your business faces from misuse of digital assets. Let them know you’re not doing it to spy on their personal life, but to create a compliant and law-abiding workplace. Because activities will be less private, encourage your employees to keep their personal communication to their smartphones. 

Best of all, be sure to provide a copy of your written policy to employees to read and sign.

  1. Get the Right Technology Tools 

You don’t need to know every employee activity. Look for apps and software that alert you of the most relevant problems. 

If implemented correctly, employee monitoring helps make your business more secure and productive. 

Posted in
Tim Rettig | IT Support Cincinnati | Intrust IT

Tim Rettig

Tim Rettig, Intrust IT founder and serial entrepreneur, is a tech expert, educator and tireless advocate for employee ownership. His strategic work to build partnerships with clients has made Intrust into one of the fastest growing IT companies—scoring a spot on Inc. 5000’s list of Fastest Growing Private Companies for a total of four years.

Share this Blog

Enterprise Password Management Promo Wide

Is Your Name or Birthday a Part of Your Password?

If so, you’re a part of the 59 percent of people who don’t follow proper password hygiene. More than 70 percent of passwords are used for more than one system, meaning if cybercriminals crack one, they can access a lot more accounts.

Our free Enterprise Password Management Guide will give you the best password hygiene practices to help you secure your computer and your business.

Download the Guide

Explore the Latest Trends in IT

What are managed services - Intrust IT

What Are Managed Services? And What Are the Benefits?

Running a business in today’s tech-driven world means you need reliable IT infrastructure. But let’s be honest, managing IT in-house...
Windows 10 End of Life How This Could Impact Your Business - Intrust IT

Windows 10 End of Life: How It Could Impact Your Business

As Microsoft officially plans to end support for Windows 10 on October 14, 2025, businesses need to begin thinking ahead....
AI implementation Roadmap Intrust IT

Master AI Integration With Our AI Implementation Roadmap Guide

AI is one of the greatest technological breakthroughs of the last few years. It has become our handy assistant, data...
9 days on a cruise - Intrust IT

Redefining Culture in IT Companies: Nine Days Away on an American River Cruise

What would you do with nine days away from your keyboard? Would you take a relaxing vacation? Or spend time...
National Public Data Breach- Intrust IT

Was Your SSN Leaked? Understanding the Impact of a National Public Data Breach

A recent national public data breach has sent shockwaves through the country, exposing the sensitive data of millions of Americans....
What are Managed IT Services A Simple Guide Intrust IT

What Are Managed IT Services? A Simple Guide

Whether you are a part of a large corporation or a smaller business, you likely have run into IT issues...